Every staff task,
in one calm app.
Staff HQ pulls training, clock-ins, rosters and team chat into one place — in 75 languages, on any phone. Cheaper than Deputy, simpler than Connecteam, audit-ready from day one.
| Staff | Induction | Biosecurity | First Aid |
|---|---|---|---|
| Jack M. | ✓ | ✓ | ! |
| Amelia S. | ✓ | × | ✓ |
| Tom W. | ✓ | ✓ | ✓ |
| Priya N. | — | ✓ | ✓ |
| Kai R. | ✓ | ! | ✓ |
Every screen, every chat, in 75 languages.
Each staff member picks their own language once. Training content, quizzes, AI feedback, announcements and 1:1 DMs auto-translate on arrival — the boss stays in English, the team reads in theirs.
Onboard, roster, chat and prove compliance
— in three steps.
Upload your PDF
Drag-drop any SOP, induction, or training doc. AI reads it, builds the quiz, and translates it into 70+ languages — automatically.
Staff signs on their phone
Each staff member scans a personal QR — no passwords, no downloads. They read, quiz, sign, done. Their language, their device.
Audit report exports
Every completion is time-stamped, signed, and stored. One click exports a formatted PDF report — per staff, per module, or the whole matrix.
The whole workforce toolkit, without the enterprise price tag.
The all-in-one training records app for teams that stop asking “who's trained on this?”. Every feature below is included on every plan — even the free one. No feature gating, no upsells, no “call us for a demo”.
Staff clock in/out from their portal. Optional workplace radius blocks off-site punches. Payroll-ready CSV export in one tap.
Publish shifts; staff tap Confirm or 'Can't make it' in their portal. Save any week as a template — 'Harvest week' reloads in a second.
Announcements + 1:1 DMs with photos and PDFs. Every message lands in each staff member's language — Spanish, Vietnamese, Punjabi, Swahili, Tagalog, Mandarin, Arabic, Hindi, 75 total worldwide.
Upload a training doc — Gemini finds every question, blank line, checkbox and signature box. No manual quiz building. Ever.
Tap answers, dictate with the mic, or hit ✨ AI Autofill. Signature captured on screen. Filled PDF saved for records.
No passwords. No app-store downloads. Each staff scans once, Add-to-Home-Screen, and their portal is a full native-feeling app.
One grid: staff × training. See who's compliant, who's due, who's expired. Assign by role or department in two taps.
Nightly cloud snapshots + one-click 'Download my workspace' ZIP. Deleted staff or modules move to a Recycle Bin — restore anytime.
Drop in a PDF.
Your team fills it in on their phone.
No quiz-building. No form-designing. No re-typing questions. AI does the boring bit — you just upload and print the QR.
Drop the induction or SOP PDF into your workspace.
Gemini extracts every question, blank line, name/date field, checkbox and signature box.
On their phone — typed, dictated with the mic, or one-tap AI Autofill for personal fields.
Correct answers auto-approve. Wrong ones get flagged for you to review, sign & date on the dashboard.
Every screen you and your team will use.
From the admin dashboard to the staff phone, everything is built to look — and feel — like a proper piece of software, not a spreadsheet.
| Staff | Biosec 6mo | First Aid 1y | Rodent 2y |
|---|---|---|---|
| Farm Manager | ✓ | ! | ✓ |
| Shed Sup. | ✓ | ✓ | ✓ |
| Attendant 1 | × | ✓ | ✓ |
| Attendant 2 | — | ✓ | ✓ |
| Biosec Off. | ✓ | ✓ | ! |
| Driver | ✓ | ✓ | ✓ |
| TYPE OF TRAINING | DATE TRAINED | RETRAIN | STATUS |
|---|---|---|---|
| Biosecurity Induction | 15 Jun 25 | 15 Jun 26 | Complete |
| First Aid Refresher | 08 Sep 25 | 08 Sep 26 | Due soon |
| Rodent Control Program | 02 Aug 25 | 02 Aug 27 | Complete |
Training, timesheets
and team chat.
All in their pocket.
Each staff member scans their personal QR code once and the portal is theirs. Add to Home Screen and it launches full-screen — clock in, read your shift, message the boss and finish your training, all in the language you speak best.
- No App Store or Play Store download needed
- One app for training, time clock, roster and chat
- Every message auto-translated into staff's own language
- Auto-updates — nothing to install, ever
Any team.
Any industry.
Poultry farmers, food producers, workshops, healthcare providers — anywhere the team already comes to work, Staff HQ fits.
Not another LMS.
Not a spreadsheet.
Most training tools were built for classrooms — long courses, rebuilt slides, seat licences. Staff HQ was built for shop floors, farms, kitchens and clinics — where the training doc already exists and staff just need to read it, sign it, and get back to work.
- Your actual PDF is the training — no rebuilding it as slides
- AI extracts every question, name, date and signature line for you
- Staff scan a QR — no login, no app store, no email needed
- Priced per staff, not per seat, per module or per admin
Small teams free. Big teams cheap.
No feature gating. Everyone gets everything.
- AI form-filler + AI grading
- 70+ language auto-translation
- Voice-to-text answers
- Full training matrix + QR sign-off
- White-label branding
- AI form-filler + AI grading
- 70+ language auto-translation
- Voice-to-text answers
- Full training matrix + QR sign-off
- White-label branding
- AI form-filler + AI grading
- 70+ language auto-translation
- Voice-to-text answers
- Full training matrix + QR sign-off
- White-label branding
A gold coin from every workspace goes to Surf Life Saving Australia.
Every month we donate to the volunteers in red and yellow who patrol our beaches and pull Australians out of the surf. When you sign up to Staff HQ, you're chipping in too — gold coin at a time. It's not marketing. It's a habit we don't plan on stopping.
Set up your workspace
in under 2 minutes.
Pick your name, upload your logo, choose your colour — then start uploading your first training document.